Reports Guide

Reports are read-only summaries of records already in FarmSentry. They do not create activities, repair missing setup, or replace the source record. If a number is wrong, correct the field, animal, or activity that produced it and then reload the report.

1. 1

   Pick the subject

   Crop summarizes fields and crop activities. Animal summarizes active animals and production. Breeding summarizes recorded heat, service, pregnancy-check, and birth events.

2. 2

   Confirm the scope

   Read the Showing label above the report. On Breeding, also check the species filter when it appears.

3. 3

   Start broad, then inspect detail

   Use summary cards for orientation. Use charts for patterns and rows for the records behind those summaries. A missing comparison arrow does not remove the selected-range total.

4. 4

   Keep or take the result

   Save a view when you will repeat the same screen. Download or share when someone needs a point-in-time copy.

Crop, Animal, and Breeding remain available regardless of farm type. FarmSentry only uses farm type to choose a convenient first tab; it does not hide the others.

How the opening tab is chosen

1. A tab in the current link or an applied Saved View takes priority.
2. Otherwise, FarmSentry restores the last report tab used for this farm on this browser.
3. With no remembered tab, poultry, dairy, sheep, goat, and pig farms open Animal. Crop, mixed, and other farm types open Crop.

Choosing a tab updates the link and remembers that tab for the farm. Breeding remains one tap away even though it is not the farm-type default.

For a custom range, choose the start and then the end. The range applies as soon as both dates are selected. Phones show one calendar month at a time; wider screens show two.

What is remembered

• The selected dates are placed in the URL, so refreshing or sharing that link keeps them.
• The most recently chosen preset is remembered on this browser across farms.
• A custom range stays in its URL, but it is not saved as the new global preset.
• Real farms default to This Month when no range or preset is available.
• Demo farms with no remembered preset start with about six months ending yesterday.

The Crop and Animal comparison switch controls trend decorations and is remembered separately in this browser. It does not change the headline range totals and is not captured by a Saved View.

Reset all filters

Reset keeps the active report tab, returns dates to This Month, and clears species, sorting, page size, and page position. A temporary Undo action restores the prior URL. Reset also clears the remembered Breeding species.

Crop reports combine a current list of fields with crop activities recorded in the selected date range. A field can therefore appear even when it has no activity in that range.

Charts and field rows

• Harvest Trend is rolling trend context ending today. Treat it separately from the selected-range headline harvest total.
• Field Performance shows up to ten fields ranked by recorded harvest per entered area for the selected dates. Fields need usable area and harvest data to appear. This is recorded yield context, not an agronomic success score.
• The field table shows crop, area, harvest, harvest-record count, operations, and total activities. It has no row-level edit action; open the relevant field or activity area to correct data.

Animal reports start with the current active-animal list and attach production recorded in the selected range. Species appears as row context; the Animal tab does not offer a species filter.

Charts and animal rows

• The production trend is rolling context ending today, so it does not represent the chosen range compared with the immediately preceding equal range.
• Production Mix uses record counts so categories with different units can share one chart. Its slices are calculated from the animals on the currently loaded page; the tooltip keeps source totals and units.
• Rows show tag, species, breed, herd, production by type, and matched production activity count. Herd-level production may be represented for each animal in that herd; the report-wide record count still counts source records once.
• Animals with no production can still appear and say No production recorded. The rows have no edit or drill-down action.

Breeding reports organize dated breeding activities into follow-up lists. The species filter appears only here, and only when the current result contains more than one species. Its counts come from animals referenced by breeding activities in the selected range—not from the entire farm animal list.

The species choice is written into the report link and remembered for Breeding on this farm in the current browser. Reset all filters clears both places.

Lists, timeline, and actions

• Heat, Pending Checks, and Expected Parturitions begin with ten rows. Show More reveals ten more at a time.
• Each of those three follow-up lists is limited to 50 records. The displayed “of” total only counts records returned within that limit.
• The expected list keeps upcoming dates and dates no more than seven days overdue; older overdue estimates are not shown in that list.
• The Breeding Timeline combines the capped follow-up lists with up to ten recent parturitions, then paginates animal timelines ten at a time.
• Timeline status filters such as Overdue, Due Soon, and On Track work on that assembled timeline. They are not farm-wide counts.
• Animal tags open the animal profile. Pending rows can open a prefilled Record Check flow; expected rows can open a prefilled Record Birth flow.
• Breeding has no manual sort sheet. Each section uses its own built-in order: recent heat first, soonest checks first, and overdue or soonest expected dates first.

If a species filter produces no data, the report may hide that filter with the empty result. Use Reset all filters above the report to recover the full view.

1. Set the tab, dates, species, sort, and page size you want.
2. Select Save view, enter a recognizable name, and save.
3. Select the saved name later to replace the current report URL with that setup.

Removing a Saved View offers Undo. Because views live in browser storage, people sharing the same browser and farm may see the same saved names. When the current setup already matches a Saved View, FarmSentry marks that view as active instead of offering a duplicate save.

• Crop defaults to Total Harvest descending. Animal defaults to Total Activities descending.
• Selecting the same sort again reverses its direction. On desktop, a newly selected table heading starts ascending; in the mobile sort sheet, a new metric starts descending.
• Crop and Animal load 25 rows by default. Page-size choices are 10, 25, 50, and 100.
• Changing dates clears the Crop, Animal, and Breeding report page numbers.
• Saved Views keep page size and sort but deliberately omit page number.
• Breeding uses Show More for its follow-up lists and separate ten-animal timeline pages instead of the shared page-size control.

If a copied link opens an empty Crop or Animal page, it may contain a page number that no longer exists after records changed. Choose a date preset or Reset all filters to return to page 1.

If an export fails, try the action again after checking the connection. Share and PDF keep friendly failure messages; a browser without file sharing falls back to a normal download.

Read with the right level of confidence

• A summary is evidence of what has been recorded, not proof that every real-world event was entered.
• Current snapshot totals and selected-date activity totals can legitimately move differently.
• Mixed production units should be compared within their own type and unit, not added into one physical quantity.
• Yield per area depends on entered area and harvest values; verify both before comparing fields.
• Breeding due dates and statuses are workflow aids, not veterinary findings.
• If a small trend request fails, the main selected-range totals may still load without a trend indicator. Absence of an arrow is not a zero trend.

Reports summarize crop and animal records directly. Projects, Requests, and Petty Cash matter when their completed financial records feed operational or financial analysis; they do not become extra tabs in this core Reports screen.